License tracking software for renewals and counts
License tracking software keeps two numbers under control for each tool: when the license renews and how many licenses you hold. SassList finds the tools on your card statement, predicts each renewal and, on Team, records the license count and cost per seat beside it.
License tracking software starts with the renewal date
A license that renews unnoticed becomes a year of cost. For each tool the list shows the last charge, the billing cycle and the predicted next renewal, so you see what is due this month, next month and next quarter. Contract end dates can be recorded for tools whose term differs from the billing cycle. The second number is the count. Team records seats bought and cost per seat. A count that no longer matches headcount is the signal to adjust the license before the renewal date.
- Predicted renewal for every detected tool
- Contract end date and notes on Team and Business
- License count and cost per seat
Alerts 30, 14 and 7 days before
Email alerts arrive 30, 14 and 7 days before each predicted renewal. At 30 days you still have room to negotiate or send notice. At 14 days you can confirm the count. At 7 days you have a final chance to stop an auto renewal. Starter also sends a weekly digest and shows a renewal calendar. The calendar is explained further in SaaS contract management, including notice periods and auto renewal clauses.
- Three alerts per renewal
- Weekly digest and calendar from Starter
- Owners get the question, not only finance
Keep license counts honest
Licenses drift. People change roles, teams shrink and trial seats become permanent. Review the count when the alert arrives, compare it with the people who use the tool and adjust. The savings view on Team shows duplicate categories where two licenses cover one job. For seat level work such as offboarding and cost per seat, see software license management. For the whole list of subscriptions, see SaaS subscription management.
- Compare license counts with real users
- Reduce seats before the renewal
- Find duplicate categories
From a statement to a license register
Drop a CSV, XLSX or PDF export from a card, bank account or expense tool. The statement is read in the browser, billing descriptors are matched to vendors on the server and the register appears in about a minute. There is no bank login and no software agent to install on laptops. IT managers can find a role specific walk through at software license management for IT managers.
Choose the tracking capacity
Starter is $99 a month ($49.50 a month billed yearly, $594 billed), Team is $299 a month ($149.50 a month billed yearly, $1,794 billed) and Business is $799 a month ($399.50 a month billed yearly, $4,794 billed). Counts and owners per tool start on Team. See the pricing page.
Does it track license keys?
SassList tracks subscriptions, renewal dates, license counts and costs. It does not store license keys.
When do alerts arrive?
30, 14 and 7 days before each predicted renewal.
Do I need to install anything?
No. You import a statement export in the browser.
Build your first list from one export
Upload one export and see what your company pays for software.