Software spend management from a single statement
Software spend management answers one question: how much do we pay for software, to whom and for which team. SassList turns a card or bank statement export into a spend view by vendor, category and department, with every recurring charge converted to a yearly figure you can budget against.
Software spend management begins with a real total
Software spend is scattered over corporate cards, expense reports and team budgets, so the number in the budget rarely matches the number on the statements. Adding tools one by one never catches up, because teams buy faster than finance records. SassList reads the statement and finds every recurring charge, so the total comes from what you actually paid. Each line shows monthly cost, annual cost, billing cycle and last charge, and the sum is your real software line for the year.
- Total yearly software cost from real charges
- Monthly and annual view of every tool
- Last charge date to separate live tools from old ones
SaaS spend management platform views by vendor and category
Group the list by vendor to see your largest commitments, or by category to see how much goes to design, communication, security or cloud infrastructure. A category total makes comparisons possible that single invoices never allow. Duplicate category detection, available on Team, highlights when you pay for several tools in the same category, for example three video call products. The savings view estimates what consolidating them would return. The same review works at the start of a quarter or before a board meeting.
- Vendor view for the biggest commitments
- Category view to compare like with like
- Savings view for duplicated categories
Budget per department
Business adds budgets per department, multiple entities and multiple currencies. Assign each tool to a department, set a budget and see which team is ahead of plan. Groups with several legal entities get one list instead of one spreadsheet per entity. Owners per tool make the numbers actionable. When marketing spend on analytics grows, the owner is named on the line, so the question goes to the right person. For per-tool ownership and cycles, see SaaS subscription management.
- Department budgets and owners per tool
- Several entities and currencies on one list
- Roles and permissions for who can edit
From month end to the next renewal
A spend view is only useful when it stays current. Import the new statement each month and SassList updates costs, flags new vendors and predicts renewals. Email alerts arrive 30, 14 and 7 days before each renewal, which leaves time to negotiate or cancel. Month end routines are covered in SaaS expense tracking. Finance teams can also read the dedicated page on software spend management for finance teams. Your statement is read in the browser and only billing descriptors are classified, with no bank login.
- Monthly import keeps the list current
- New vendors appear as soon as they are charged
- Alerts 30, 14 and 7 days before renewal
Choose a plan by the number of tools
Starter is $99 a month ($49.50 a month billed yearly, $594 billed), Team is $299 a month ($149.50 a month billed yearly, $1,794 billed) and Business is $799 a month ($399.50 a month billed yearly, $4,794 billed). Team includes duplicate detection and the savings view, and Business adds department budgets. Details are on the pricing page.
Can I see spend by department?
Yes, on Business you set a budget per department and assign tools to it.
Does it work with several currencies?
Business supports multiple entities and currencies.
How current is the spend?
It is as current as the last statement you import, and each import updates costs and renewals.
Build your first list from one export
Upload one export and see what your company pays for software.